1. Create the necessary details for this scenario—for example, your title, the mailing
addresses for the hospital and consulting firm, the dates, the kinds of training
materials used, and so on.
2. Using either full block or modified block, draft a letter to Mr. Dittmer to set up the
seminar. Your letter must have at least two paragraphs and at least eight complete
sentences. Include the following items in your letter:
a. Thanks for the company’s reliable support
b. An explanation of the training need and any special topics to cover
c. A request for a trainer to teach the seminar
d. A request for a list of resources the trainer will need
3. Draft an interoffice memorandum to Miriam Hopkins, the Director of Human
a. Assume that you’ve received confirmation from Jeremy Dittmer for the date,
time, and materials needed. The trainer he has assigned is Deb Walker (e-mail:
b. Outline the arrangements you’ve made, providing explanations as needed. Your
goal is to assure her that you’ve covered all of the details.
c. Invent any additional details as needed.
4. Draft an e-mail of at least four complete sentences to Deb Walker, the designated
a. Confirm the arrangements for the seminar, providing only the information
she needs to arrive at the right place at the right time.
b. Copy both Mr. Dittmer ([email protected]) and Ms. Hopkins
c. Create an appropriate e-mail business address for yourself and include it
after the signature block.
5. Set all three it
6. Review the letter, memo, and e-mail as you answer the following questions:
a. Have I applied the revision, editing, and proofreading strategies taught in
this and previous units?
b. Do my letter, memo, and e-mail include an appropriate beginning, middle,
c. Have I used the formats shown in the study unit for each type of
d. Have I included all of the necessary parts, like company letterhead, a
simulated signature in the letter in italics or a script font, a heading
for the memo, To/Cc/Subject lines for the e-mail, and so on?
d. Have I used either the full block or modified block format for the letter?
7. Make sure your work matches the evaluation criteria below.
8. Edit and proofread your work at least one more time before submitting it for
evaluation. Use your computer’s grammar and spell checks cautiously. Not
everything the computer suggests is correct, particularly for the purpose and
Content and Development (50 points)
I’ve effectively combined information from the background material with insightful
details of my own to communicate to the designated audience for the required purpose.
Those details are knitted together with reasonable, concise explanations. If I’ve
used bullet points as an organization tool, I’ve provided a sufficient introduction to
make the purpose and information of the list clear.
I’ve developed the main idea of each paragraph in a logical direction. Each paragraph
flows naturally into the next without blurring the main ideas. My details fit naturally
where placed. I’ve effectively used connective wording to weave information and explanations
into a cohesive whole.
Letter: 20 points
Memo: 20 points
ems aside for at least 24 hours.