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If you have an Accounts Payable department, I would give in the documentation of what you need reimbursed, along with a Reimbursement form. to them. If you have a board, a board member or an officer of the corporation could sign off on the reimbursement. The Accounts Payable Dept would debit the expense and credit their accounts payable, when the reimbursement form is received and credit cash/debit accounts payable, when the check is prepared. Best Regards.