New Zealand Law
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A charitable trust will usually have a deed which sets out the requirements for trustees to retire and be replaced. You would typically hold a meeting of the trust board where trustees present a letter of retirement, and where new Trustees are appointed. The deed will say how Trustees are appointed (or hopefully says so, if it is competently drafted) and so you should follow the procedure. The trust board would then record in its minutes that new trustees have been appointed, and the old trustees have retired. This is then sent to the Registrar of Incorporated Societies who looks after charitable trusts, and the details of the new Trustees are recorded. There isn't any standard form used or required. A letter from the trust board with a copy of the minutes should be sufficient