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There are no specific laws that prevent transmitting employment information through email. Email is generally considered to be fairly secure, and most employers take steps to make employee email more secure than private accounts. What is appropriate depends on the company policy, but email is generally considered to be acceptable for business communucations.
A personnel file belongs to the company. There's no laws requiring them to share it with the employee outside of a court case or stating when it must be provided.
If you're considering legal action against the company, a local attorney can subpoena your file and they'll have 30 days to provide it.
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