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Jack R.
Jack R., Attorney
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Experience:  OH/TX Practicing Attorney focusing on Family Law, Foreclosure, Landlord-Tenant Issues.
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In the state of PA, are you supposed to remove copies of photo

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In the state of PA, are you supposed to remove copies of photo i.d. and social security cards from the personnel files after the I-9 forms are completed? I know you are supposed to keep the I-9 forms separate, but I was not sure the social security cards and photo i.d. copies needed to be removed and shredded as well. Please advise. Thanks

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The material supporting the I-9 should be kept with the I-9.


Upon completion of the I-9 form, the original identification materials supplied by the employee must be returned to the .employee. This is explicitly stated on the instructions for the I-9 form.


The I-9 instructions also state:


Employers may photocopy the identification materials presented by the employee. Photocopies must be retained and presented with the I-9 in case of inspection by DHS or other federal government agencies.


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This communication does not establish an attorney-client relationship.Information provided here is not legal advice. Rather it is simply general information.

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