Have finance questions? Ask a financial expert online.
I'm Fiona, former IRS revenue agent. I am looking at your question and will get back to you soon. Fiona Chen, MPA, Ph.D., CPA, ABV, CFF, CITP,IMTA
Generally speaking, capital projects and assets purchases belong to capital budget and not operating budget.
However, since you ask the question, you must have to have it in the operating budget.
In the operating budget, we need to follow the company or the organization's budget handbook's instruction and/or CFO office's instruction.
It is suggested that we put in under first the department which will need to the budget item, then, put it under specific budget group or item you see fit, for example, office or administrative expenses; or small equipment under maintenance and repair department, etc. Create a line item such as "New Equipment". Use the name that is following the requirement and guideline and easy to understand. It is best to be at the same place for all divisions involved. That is, to create a category just for assets. The order and the code of this category should be the same for all the department involved. Make it easy to observe so that the budget audience will feel comfortable that we are not hiding the items within the budget.
Please feel free to follow up.