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Chris Baxter
Chris Baxter, Programming Tutor
Category: Programming
Satisfied Customers: 250
Experience:  Completed BSIT concentration Software Engineering, tutored other students and classmates in Java and, C++, and Obj C.
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How do I create a label with a number in sequential order?

Customer Question

How do I create a label with a number in sequential order?
Submitted: 1 year ago.
Category: Programming
Expert:  Chris Baxter replied 1 year ago.


Merge is right, but you want "Mail Merge" in most cases for labels, instead of "Data Merge" see the following link for best instructions, if you have a specific program you would like instructions for, please feel free to ask, and don't forget to accept and rate! :)

Customer: replied 1 year ago.
I am using Adobe indesign
Expert:  Chris Baxter replied 1 year ago.

You want step 11-13ish from this guide. Data merge is correct for Indesign, but did you have a page of sequentially ordered numbers? **Format below**





Customer: replied 1 year ago.
This is the same tutorial i have used, when i follow all the steps and data merge, In preview mode all the labels are correct, after hitting "ok" and the merge completes it is not the same sequential numbers and gives me a number that is non existent in my data merge...Making labels to start from GDX115400-GDX116400 . After generating data merge numbers on every label say 115538
Expert:  Chris Baxter replied 1 year ago.

Ah, that explains the issue! Mail merge and other such merges, including those in MS Word, only use numbers for merge, you will want to remove "GDX" and if it must appear, you can simply place "GDX" in a text field just left of where your number output should be. This will make GDX appear but will not muck up your merge with it. Indesign also has a known flaw with "multiple merge" or, putting all the labels on the same page, this is most often done in MS Word to avoid this issue. (Unfortunately no known fix for multiple mail merge issue in Indesign, so the workaround is to have each label on a single page using "single page" merge settings.) Once that pesky GDX is out of the way, you should have no problem running the range from 115400 to 116400.

Expert:  Chris Baxter replied 1 year ago.

The Indesign error is what is causing the single record output. :)