California Employment Law

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Is it ok in CA to have an employee pay the stop payment fee…

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Is it ok in...

Is it ok in CA to have an employee pay the stop payment fee for lost/destroyed paychecks? We would not deduct it from their wages. They would provide a money order. Also, we would like to charge for lost W2 forms...in CA. We do this in other states but are unsure about CA.

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Only that the bank charge is $25 and we would like the employee to only pay the $25 amount the bank charges the company.

Submitted: 2 years ago.Category: California Employment Law
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Answered in 16 minutes by:
3/4/2016
California Employment Lawyer: Law Educator, Esq., Attorney replied 2 years ago
Law Educator, Esq.
Category: California Employment Law
Satisfied Customers: 125,195
Experience: JA Mentor -Attorney Labor/employment, corporate, sports law, admiralty/maritime and civil rights law
Verified
Thank you for your question. I look forward to working with you to provide you the information you are seeking for educational purposes only.
Under CA law, if the employee loses the check or the W-2 and needs a replacement, there is no law stating that the employer cannot charge an administrative fee that is reasonable for issuing replacements. Thus, if the employer suffers fees for cancelling the check or fees for reissuing the W-2, the employer can pass that cost onto the employee if the employer has a policy in place to do so and gives notice to the employees in advance.
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