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Robert M.
Robert M., Consultant
Category: Financial Software
Satisfied Customers: 9023
Experience:  30 yrs. of computer experience in financial and marketing departments.
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We are trying to email a QB MAC converted to Windows file to

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We are trying to email a QB MAC converted to Windows file to out accountant. She received it but is unable to open it. Can you help us make a backup and email it again? We could email it to you to see if it can be or is changed to Windows and then email it to the accountant.

Hi, I'm Robert and I'll be helping you with your financial software question.


the best way to do that is to use a portable file


You can create a portable file under the file / export menu


you can then import the portable file into windows quickbooks

under file / import


that is the best way to go between different versions of quickbooks

Customer: replied 3 years ago.

Did we specify we are using QuickBooks for Mac? When we go to Export under File we are given two options: Lists to IIF File..... and Addresses to Text File...

We're not seeing "portable file"

I am pretty sure that you can do it on the mac as well. But Intuits website has been broken for a week and its hard to get any detailed instructions.


try the file / save

or file / create a copy


otherwise to send a copy to a windows machine the version has to be within 1 year of each other. ie if you had 2011 the accountant would need 2010 2011 or 2009

Customer: replied 3 years ago.

Robert, We're not finding any of these options on our Menu Bar under file. On the Mac version it is not listing file/save or file/create a copy.

We think our versions are the same but cannot confirm until tomorrow.

Is it possible that you would have to be looking at this on a Mac as well in order to be able to give us the answer we need?

what year is the mac and what year and version is the windows quickbooks


If I can get that I can find you the best way to do this

Customer: replied 3 years ago.

We have QuickBooks for Mac 2012 and our acct has QB Windows 2012

you should be able to create a backup file for windows

they have to restore that file


if it didn't work the first time

do a verify and rebuild on it

and export it again


it should have a qbb extension


sometimes they just get corrupted either when they are created or in the email process and if you create and email it again it will work

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