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To Whom It May Concern:
Group communication is essential to working well together and reading our common goals. Group communication comes in many forms, but most commonly email and teleconference dominate our work setting.
When communicating through email, several forms of etiquette should be followed. First, group emails should be matter and fact so that tone is not an issue in interpretation. Second, group emails should be long enough to explain ourselves clearly, but short enough that group members are not tempted to click the delete button. Lastly, group email communication should be answered promptly. By following these ideas, group members will be able to respond correctly, politely, and meaningfully.
When communicating through teleconference, there are other sets of etiquette that differ from email communication. First, it is important that when teleconferencing that members of the conversation pause in between others’ dialogue, so that everyone can think, reflect and then respond. This will also prevent over speaking someone. Secondly, it is important to provide any needed material for the teleconference beforehand so that the discussion can remain on task and within the apportioned time slot. Lastly, the conversation should remain professional and courteous by remembering to follow cultural norms of conversation.