I hired a Fleet Manager and my company is UsDOT and TxDOT and our insurance is having us make the fleet dept. sign a contract that says they must follow through on The Federal Motor Carrier Safety Administration (FMCSA
) regulatory compliance requirements
and we must be compliant. In the event they decide to skip out that they will still be responsible for these records to be maintained such as the Driver Qualification files to assist in obtaining well qualified drivers and to comply with DOT
test and certificate, and Maintenance records for the vehicles especially those governed by DOT. Where our company should maintain detailed records for each vehicle. These records must include, at a minimum: 1. Make, Model, Vehicle identification number (VIN),
company number and tire size. 2. Maintenance records 3. Current registration 4. Annual DOT Inspection form Retain maintenance records for a period of at least one year or for six months after the equipment has been sold. being compliant for the duration of
their tenure. I am sure I am not the only company that has this request as so many are DOT companies. I have had a situation in the past where the previous fleet department did not maintain my files and I had no clue when oil changes were due or receipts to
match what they were buying on my companies credit card and the cars were falling apart left and right. They hired an electrical person who burned the wires inside my vehicle and put my clients at risk. The insurance company does not want this to repeat therefore
I need a template or general contract specific to limo industry. Can you help?