I have provided the template below for you....I hope this helps! I'm sorry for the delay....took me a few minutes to write it. :)
June __, 2013
By Certified Mail, Return Receipt Requested
Re: Agreement for Reimbursement of Cleaning Services
On ________________, you directed me to have my house cleaned prior to listing and promised to reimburse me for the cost of cleaning when the house closed. The cost of that cleaning was $900. On, May 16, my house sold and you’ve been paid your commission. But, in spite of several attempts to obtain my reimbursement, you have neither replied nor made payment.
I only incurred this expense due to your direction and based on your promise to reimburse me. Now, I expect you to perform your part of this agreement. I hereby demand that remit payment reimbursing me for the cleaning fee in full within five (5) days of your receipt of this letter. I have lost my sense of humor on this issue and so this letter is the amicable attempt I am going to make to collect this debt. Should you not timely comply, I will have no choice but to immediately pursue any and all legal and equitable remedies available to us, including filing suit for breach of contract, fraud, and deceptive trade practices, seeking damages
for: (i) the amount of the cleaning fee, (ii) any and all additional expenses incurred by me as result of your default (iii) punitive damages due to your intentional fraud and misrepresentation in convincing me to incur this charge when you had no intention of reimbursing me as promised, (iv) attorneys’ fees and all other costs related to the suit, and (v) pre-judgment and post-judgment interest. I am also fully prepared to file a formal complaint with both your licensing board and state Attorney General’s office.
Should you have any questions concerning this matter or if any part of this letter lacks clarity to you, please do not hesitate to contact the undersigned at __________.