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Richard
Richard, Software Specialist
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vlookup for attendance

Resolved Question:

l am looking for an anwer how to enter a student's id number and do a vlookup that would populate a spreadsheet his name, grade, and time stamp. This will be done with a scanner in the library as multiple students come to the library. the attendant will scan the id and the formula will populate a ss with their names and time of entry.


We will have 1700 students in a ss and scan one student at a time as they enter the library.  We will scan their id card and need the student name, grade and time stamp populated.

Submitted: 1 year ago.
Category: Microsoft Office
Expert:  Richard replied 1 year ago.
Thank you for your question, my name is Richard.

the basis of the Vlookup is as such.

you put the formula in the Cell you want to display one of the results, in my example the Name.

The format of the vLookup is as follows

=vlookup(lookup value, table where values reside, column # XXXXX values are located, false)

So in out example, the lookup Table is the actual value we are looking up, in your case it is the Student ID, so lets say that is in Cell A1

Then the Table where the Values reside, is where the Student ID and Name are stored. This will be large I assume and in our example, we use rows A & B (so B being the ID's and C being the Name's)

The last is the Colume number, so which columne value we want to return. So in this example, as Name is XXXXX XXXXX we specify 2.

and thats it. The formula will look at the ID in A1, search through the lists of ID's and Names in columns B & C and return the name from C

I also have a tutorial on how this works which you can view here.

http://www.experiglot.com/2007/11/19/how-to-use-vlookup-in-excel-a-simple-tutorial-part-i/

Let me know how you go, and if you have any difficulties, please do not hesitate to let me know.

Thank you


Customer: replied 1 year ago.

did you get my reply

Expert:  Richard replied 1 year ago.
No sorry, just this reply.

Customer: replied 1 year ago.

Can you be a little more specific.


Here is what I need:


Sheet one: (a) ID, (b) Name, (c)Grade,(d) Time in


Sheet two: (a) ID, (b) Name, (c) Grade


Clerk will enter id in sheet one column a and when she does column b and c will be populated by sheet two info.

Expert:  Richard replied 1 year ago.
Can you supply me the sheet?

then I can do it directly on this

- Click the following link: http://www.wikisend.com
- Upload the file to that website
- Once it is uploaded, the resulting page will display a "File ID" number.
- Please, give me that "File ID Number"

Thank you
Customer: replied 1 year ago.

My school district has wikisend.com blocked any other address to send to

Expert:  Richard replied 1 year ago.
Try

http://ge.tt

Customer: replied 1 year ago.

http://ge.tt/16TJjlt/v/0?c

Expert:  Richard replied 1 year ago.
strange, but it does not want to download

Can you upload again and give me the new link please?
Customer: replied 1 year ago.

http://ge.tt/7nDbolt/v/0?c

Expert:  Richard replied 1 year ago.
Sorry, I bet the school is stopping the upload.

I did an example though for you here

http://ge.tt/1uAYqlt/v/0?c

You will see that it works as you required in your example.

Let me know how you go when reviewing it please.

Richard, Software Specialist
Category: Microsoft Office
Satisfied Customers: 16842
Experience: Over 15 year experience resolving Microsoft Office Issues
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