How JustAnswer Works:

  • Ask an Expert
    Experts are full of valuable knowledge and are ready to help with any question. Credentials confirmed by a Fortune 500 verification firm.
  • Get a Professional Answer
    Via email, text message, or notification as you wait on our site.
    Ask follow up questions if you need to.
  • 100% Satisfaction Guarantee
    Rate the answer you receive.

Ask The-PC-Guy Your Own Question

The-PC-Guy, Computer Manager
Category: Microsoft Office
Satisfied Customers: 1823
Experience:  20 years experience providing remote computer support
Type Your Microsoft Office Question Here...
The-PC-Guy is online now
A new question is answered every 9 seconds

Im using Excel 2010 and a SUMIFS function to get my summarized

This answer was rated:

I'm using Excel 2010 and a SUMIFS function to get my summarized totals on my main report. Is there a way to create a drill down from the summarized total to show the rows of data that make it up. Example:
if I have data columns of Month | Sales Rep | Sales and my SUMIFS sums Sales based on the Month and Sales Rep as the criteria can I then drill back to the rows of detailed data that make up the summarized total? If so how would I go about it?
Thanks for using JustAnswer. My name isXXXXX will do whatever I can to answer your question

You can try the subtotal formula

for example


change the range to whatever range you need.

this will give you only the sum of filtered values and not count the rest

you can filter values by going to the data tab
then select the columns you wish to add filters too

then clicking filter

this will add a drop down arrow at the top of each column that contains data.
just click that arrow and you wll see all of the filter options

you filter one column at a time but can filter multiple columns

let me know if you have further questions or need the formula to do something else
just following up

did the subtototal and filtering work for you?

let me know if I can be of further assistance.
Customer: replied 3 years ago.

Hi PC-Guy ... thanks for your inputs but I'm not wanting to use a SUBTOTAL function or AUTOFILTER on the main data sheet. Like I said in my original question I need to drill down from the SUMIFS total on the report page and then have only the rows of data that were summed show up in the sheet displayed. It needs to work just like the drill down capability in a Pivot Table ... thanks!

can you send an example sheet of what you are looking for? it would help to have a visual reference

you can upload to

after uploading you will be given a file ID #

paste that number here:

sure, give me a while to take a look at it
the file you sent was corrupted?

Did your worksheet contain macros? because you sent a macro enabled file.

try saving as .xlsx file or .xls(compatible with office 97-2003 format)
ok I have the sheet, that worked.

Still not quite sure what you are looking for as I see you are using filters anyway on sheet 1.

Are you saying that the sum number is XXXXX and you want the sum value on sheet to to only show the sum of whatever was selected by the filter?

Or do you want the filtered data to display on sheet 2 also?

Or are you trying to do some combination, that is sumif criteria are met, and also filter?
Customer: replied 3 years ago.

The filter on sheet1 is just an example of what the results should be -- do you know how the drill down on a pivot table works? If so I want the EXACT same capability -- I want to double click the sum in sheet 2 and have the results in sheet 1 displayed (either on sheet2 or on a new sheet like the pivot table drill down does it) but without having to have the data in a pivot table.

ok, just so I understand this.

I am not going to change the sumifs formula at all. You just want to take whatever criteria is in the sumifs formula and have those rows copied over to sheet 2, and the other rows not copied.

Customer: replied 3 years ago.

Yes ... I'd think by using a double click action in the cell where the SUMIFS formulas resides and it would be better to place them on a new sheet so the original stays intact after the drill down -- thanks for your help!


I will be happy to create a macro to make this work, however I will not be able to complete it until tomorrow as it is getting very late where I am?

Is this ok with you?
Customer: replied 3 years ago.

That's fine ... thank you!

ok great.

I just wanted to be fresh when writing it so no mistakes are made
here is what I have, tested it and works fine on my computer.

you double click on the sumifs formula on sheet 2 to activate the macro

let me know if you get errors or need anything else.
The-PC-Guy, Computer Manager
Category: Microsoft Office
Satisfied Customers: 1823
Experience: 20 years experience providing remote computer support
The-PC-Guy and 2 other Microsoft Office Specialists are ready to help you
Customer: replied 3 years ago.

Hey PC-Guy ... this works exactly like what I wanted! Now I want to use this capability on multiple cells -- I will have a complete report and I want the user to be able to drill down on any of the cells just like this one works. How do I transfer or use this macro in other workbooks, on other sheets and in other cells? Thanks in advance for all your help and your responsiveness!

what do you mean by multiple cells?

do you mean if you modify the sumifs formula?

this macro is essentially built into this workbook because of the sheet names. When working with multiple sheets it is necessary to name sheets within the macro. So if used on another workbook, you would need to modify all instances of the sheet names in the script.

Let me know how you wish to proceed
Customer: replied 3 years ago.

By multiple cells I mean I'll being using SUMIFS in various cells in my final report (for instance I'd have summaries for all the various salespeople and car types in the file I sent you) and I need to be able to have the drill down capability on all of them.

as long as you are only using two ranges and two criteria for you sum ifs, if shouldn't effect the macro. Just change the names and types you use and double click to run the macro, it should change the output data to reflect those changes.

JustAnswer in the News:

Ask-a-doc Web sites: If you've got a quick question, you can try to get an answer from sites that say they have various specialists on hand to give quick answers... seen a spike since October in legal questions from readers about layoffs, unemployment and severance.
Web sites like
...leave nothing to chance.
Traffic on JustAnswer rose 14 percent...and had nearly 400,000 page views in 30 days...inquiries related to stress, high blood pressure, drinking and heart pain jumped 33 percent.
Tory Johnson, GMA Workplace Contributor, discusses work-from-home jobs, such as JustAnswer in which verified Experts answer people’s questions.
I will tell you that...the things you have to go through to be an Expert are quite rigorous.

What Customers are Saying:

  • My Expert answered my question promptly and he resolved the issue totally. This is a great service. I am so glad I found it I will definitely use the service again if needed. One Happy Customer New York
< Previous | Next >
  • My Expert answered my question promptly and he resolved the issue totally. This is a great service. I am so glad I found it I will definitely use the service again if needed. One Happy Customer New York
  • Wonderful service, prompt, efficient, and accurate. Couldn't have asked for more. I cannot thank you enough for your help. Mary C. Freshfield, Liverpool, UK
  • This expert is wonderful. They truly know what they are talking about, and they actually care about you. They really helped put my nerves at ease. Thank you so much!!!! Alex Los Angeles, CA
  • Thank you for all your help. It is nice to know that this service is here for people like myself, who need answers fast and are not sure who to consult. GP Hesperia, CA
  • I couldn't be more satisfied! This is the site I will always come to when I need a second opinion. Justin Kernersville, NC
  • Just let me say that this encounter has been entirely professional and most helpful. I liked that I could ask additional questions and get answered in a very short turn around. Esther Woodstock, NY
  • Thank you so much for taking your time and knowledge to support my concerns. Not only did you answer my questions, you even took it a step further with replying with more pertinent information I needed to know. Robin Elkton, Maryland

Meet The Experts:

  • jstinehelfer


    Information Systems Manager

    Satisfied Customers:

    A+ Comptia Certified computer repair
< Last | Next >
  • jstinehelfer's Avatar


    Information Systems Manager

    Satisfied Customers:

    A+ Comptia Certified computer repair
  • JasonJames122's Avatar


    Computer Enthusiast

    Satisfied Customers:

    I manage all information systems (network of Windows PC's and servers with Microsoft Office products) for a small business
  • Jess M.'s Avatar

    Jess M.

    Computer Support Specialist

    Satisfied Customers:

    Computer Software Specialist for more than 10 years
  • The-PC-Guy's Avatar


    Computer Manager

    Satisfied Customers:

    20 years experience providing remote computer support
  • James K.'s Avatar

    James K.


    Satisfied Customers:

    Technical Director of IT Company
  • IT Miro's Avatar

    IT Miro

    Computer Scientist

    Satisfied Customers:

    Bachelor's Degree in Information Technology, Microsoft Certified Professional
  • Chris L.'s Avatar

    Chris L.

    Support Specialist

    Satisfied Customers:

    Certified Expert with over 10 years experience.

Related Microsoft Office Questions