Thank you for writing back. I got your file and it is quite huge despite the fact that it is only a part of your original publication.
Yes, I have checked the publication and there were minor design issues. They are but minor and it will not affect the behavior of the file or of Publisher. To see this minor issues in your Publisher 2007, open the file in your Publisher, and then click on Tools => Design Checker.
Back to your issue, I really believe that this is caused by the very big size of your project. Being 218MB is too big for a single publication. Since publications normally have embedded images in them, the file can easily bloat. To manage the file size of your publications and to avoid erratic behavior of the MS Publisher software, I highly recommend that you break or divide your publications by chapter or by section. It is like dividing the whole publication into smaller pieces. The good part here is that you can keep your files within reasonable sizes for MS Publisher to work correctly.
Why is Publisher erratic with your 218MB file? Basically, when this huge file is loaded, it consumes a lot of system resources leaving almost mo room for additional changes in the file that are system-resource hungry. In your case, it is inserting the text box. In other people's case, it is embedding images. The effects vary on the condition of the computer and the actual huge size of the file.
However, there is one thing that you can do to increase your computer's performance to be able to handle huge files in Publisher. However, if the loaded PUB file is too big, this will not correct the problem. The goal is to maximize your virtual memory if you are using Windows operating system. Here are the steps:
- Click Start then right click on "Computer" then click on Properties. If there is "Computer" (or My Computer in Windows XP) in your desktop screen, you can right click on that icon then click on Properties.
- In Windows 7, locate Advanced System settings link in the left panel and click on it.
- In the dialog box that appears, under Performance, click on the Settings button. It will give you a new dialog box.
- In the new dialog box, under virtual memory, click on Change button. Again, you will get a new dialog box here.
- In the new dialog box that opens, UNCHECK the option to "Automatically manage the paging file size" for drive C. Then click to select "Custom size" option. For the Initial size box, enter the value you see in "Currently allocated" below. In Maximum size, enter "Recommended size" below as well. See my screen shot:
- Click OK. and then click OK or Apply in the other dialog boxes. Restart your computer then test your big PUB file.
However, if your hard disk drive has limited free space, you cannot maximize your paging file like the procedures I gave you above and your best and only option left is to divide the bug file into smaller chunks.
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