How JustAnswer Works:

  • Ask an Expert
    Experts are full of valuable knowledge and are ready to help with any question. Credentials confirmed by a Fortune 500 verification firm.
  • Get a Professional Answer
    Via email, text message, or notification as you wait on our site.
    Ask follow up questions if you need to.
  • 100% Satisfaction Guarantee
    Rate the answer you receive.

Ask R. Michael Your Own Question

R. Michael
R. Michael, MIS Analyst
Category: Microsoft Office
Satisfied Customers: 59
Experience:  Masters of Info. Systems; 10+ years using Microsoft Office.
Type Your Microsoft Office Question Here...
R. Michael is online now
A new question is answered every 9 seconds

I use windows xp, Outllok calendar I can categorize

Customer Question

I use windows xp, Outllok 2007.
in calendar I can categorize my appointments by right clicking on the item, scrolling down to categories, then clicking on the category I want.
I use my calendar to manage my tasks by booking "appointments" for myself to do stuff rather than using a task or to do list.
whenever I complete a task/"appointment" I go back and categorize it using a custom category: "Completed" Green. this way I can see what I've done, and when I see an item that is not green, I know I have to move it to the next day or week. without this, I would forget about tasks that I didn't have time to complete each day.
I hate having to click, scroll, click and click to do this. I would like to be able to just use a hot key or a keyboard short cut that would categorize whatever calendar event I have highlighted to a default category (Complete/Green), or if the categorize button instead of clicking it and then clicking a colour, having an extra button for my default colour or several buttons for the different colours/categories. one click. and without having to actually open the calendar event, but just by single clicking on the event and then single clicking on the "Green/Complete" button. Ca this be done and without having to have "administrator" authority?
Submitted: 3 years ago.
Category: Microsoft Office
Expert:  R. Michael replied 3 years ago.

You are half way there when you tried the "Set Quick Click, which says When single clicking on the categories column, add the following category." You may have had the option to set a Ctrl Key( I did but I use 2010 ). But it will not show up for me again. But the following will work.


1.) So Now Right Click the event

2.) Scroll to Categories then Select "All Categories".

3.) In this menu you can assign shortcut keys to the colors.

4.) Just Select the Color then select your Shortcut Key in the bottom Right. (ei:Ctrl+F2)


Then anytime you select the appointment just press your shortcut Ctrl+F2 to change the color. Let me know if you have any other questions. If no other questions regarding this procedure please provide me a positive rating so I may get credit for the work. It was a pleasure assisting you today.

See screen shot below:


Customer: replied 3 years ago.
Thank you R. Michael,
This makes sense. I will try it when I get back in the office on Monday, then I will give you the appropriate rating.
If you ever have a question about cleaning or facility maintenance, look me up. That is my area of expertise.
Michael Mac.
Expert:  R. Michael replied 3 years ago.
You are welcome. Also by the way forgot to say you do not need admin privileges to do this so you should not have and problems at the office. I will keep you in my contacts for you expertise as well. Let me know if you have anything further. It was a pleasure working with you.
Expert:  R. Michael replied 3 years ago.


Were you able to add the Shortcut Keys?

JustAnswer in the News:

Ask-a-doc Web sites: If you've got a quick question, you can try to get an answer from sites that say they have various specialists on hand to give quick answers... seen a spike since October in legal questions from readers about layoffs, unemployment and severance.
Web sites like
...leave nothing to chance.
Traffic on JustAnswer rose 14 percent...and had nearly 400,000 page views in 30 days...inquiries related to stress, high blood pressure, drinking and heart pain jumped 33 percent.
Tory Johnson, GMA Workplace Contributor, discusses work-from-home jobs, such as JustAnswer in which verified Experts answer people’s questions.
I will tell you that...the things you have to go through to be an Expert are quite rigorous.

What Customers are Saying:

  • My Expert answered my question promptly and he resolved the issue totally. This is a great service. I am so glad I found it I will definitely use the service again if needed. One Happy Customer New York
< Previous | Next >
  • My Expert answered my question promptly and he resolved the issue totally. This is a great service. I am so glad I found it I will definitely use the service again if needed. One Happy Customer New York
  • Wonderful service, prompt, efficient, and accurate. Couldn't have asked for more. I cannot thank you enough for your help. Mary C. Freshfield, Liverpool, UK
  • This expert is wonderful. They truly know what they are talking about, and they actually care about you. They really helped put my nerves at ease. Thank you so much!!!! Alex Los Angeles, CA
  • Thank you for all your help. It is nice to know that this service is here for people like myself, who need answers fast and are not sure who to consult. GP Hesperia, CA
  • I couldn't be more satisfied! This is the site I will always come to when I need a second opinion. Justin Kernersville, NC
  • Just let me say that this encounter has been entirely professional and most helpful. I liked that I could ask additional questions and get answered in a very short turn around. Esther Woodstock, NY
  • Thank you so much for taking your time and knowledge to support my concerns. Not only did you answer my questions, you even took it a step further with replying with more pertinent information I needed to know. Robin Elkton, Maryland

Meet The Experts:

  • jstinehelfer


    Information Systems Manager

    Satisfied Customers:

    A+ Comptia Certified computer repair
< Last | Next >
  • jstinehelfer's Avatar


    Information Systems Manager

    Satisfied Customers:

    A+ Comptia Certified computer repair
  • JasonJames122's Avatar


    Computer Enthusiast

    Satisfied Customers:

    I manage all information systems (network of Windows PC's and servers with Microsoft Office products) for a small business
  • Jess M.'s Avatar

    Jess M.

    Computer Support Specialist

    Satisfied Customers:

    Computer Software Specialist for more than 10 years
  • The-PC-Guy's Avatar


    Computer Manager

    Satisfied Customers:

    20 years experience providing remote computer support
  • James K.'s Avatar

    James K.


    Satisfied Customers:

    Technical Director of IT Company
  • IT Miro's Avatar

    IT Miro

    Computer Scientist

    Satisfied Customers:

    Bachelor's Degree in Information Technology, Microsoft Certified Professional
  • Chris L.'s Avatar

    Chris L.

    Support Specialist

    Satisfied Customers:

    Certified Expert with over 10 years experience.