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I am an attorney with over 30 years of experience. I also have taught legal research and writing - some years ago.
Write it in the third person using your designation as a party:
"On Feb 8, 2015, Plaintiff rececieved from Defendant a letter dated February 2, 2015, (Exhibit P-3)."
Try to write in simple declarative sentences. Don't try to sound like a lawyer. Write simply and clearly.
Try to let the facts speak for you. Be careful of your adjectives - avoid them where you can.