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It is legal, assuming that there is something in your lease/contract or the rules that allows for them to do this.
You are not entitled to a copy of the report simply because the law doesn't state you are entitled to it. If you believe the property is acting in a manner that breaches your contract, and you would have to have a local lawyer review all of the paperwork, handbooks you were provided, etc. then you can sue them for breach of contract and you can get a copy of the report in the lawsuit through the discovery process.
Please note, if there is no rule, regulation, contract clause, etc. then it would not be illegal for them to order you to remove your dog but it would be a breach of contract. "Illegal" implies that there is a specific law being broken whereas a breach of contract refers to the terms of an agreement between you and them.
Please feel free to ask any follow up questions in this thread.
There is no legal definition of "intercompany mail" so it is whatever they say it is as far as they are concerned. However, if someone from their company sent it to them and then they placed it in their folder and it never went outside the company then it would meet any definition I have ever seen used for "intercompany mail".
I'm not sure what he means by "that's not you" either unless he is saying they selectively enforce certain provision of that amendment. What they will likely say is they only enforce it if someone complains.
It's not discrimination, in the legal sense, unless it is based on race, gender, age, etc.
You have to remember, this is a private company and the due process concerns, etc, are not applicable against them the way they would be against a governmental entity.
I wouldn't say just fine but it's legal. It could b used as another piece of evidence to prove breach of contract as I discussed above. I know that most people believe any kind of singling out or discrimination is illegal but that's just not the law. I would be glad to ask another expert here to take a look at the answer I've given and see if they agree if it would provide you some reassurance but I'm 100% sure about the answers I've given.
As to why the office consider that person credible, I can't answer that since it is a judgment call made by them. My guess is that they think it is easier handling it this way but that's just based on what I've seen others do.