We are writing a policy
statement for the management of company XYZ’s data on mobile devices that are not the property of company XYZ (e.g. an employee
is authorized to use an IPhone to connect to the company email system).
What label can be placed on the following?
• A work related email “conversation” between two employees of company XYZ that is stored in a Microsoft Outlook file.
• A policy statement (contained in a PDF file) written for company XYZ.
• A confidential financial statement
for XYZ that is contained in a Microsoft Excel spreadsheet file.
• A body of work (i.e. an instructional manual) written by a customer of company XYZ. The customer has contracted with company XYZ to publish and distribute the manual.
We need some way to express that the examples offered above describe content that is owned or managed by company XYZ.
More specifically, we are trying to state that “data owned or managed by company XYZ will be removed (deleted and/or purged) from the mobile device at the time of separation” (termination of employment
or contractual obligation).
I personally do not believe that the term “intellectual property” applies. I could be wrong, but it seems that that term is reserved for content that can be copyrighted. I do not think that a set of work related email messages qualifies.
What terms can we use that more accurately describes “data owned or managed by company XYZ?”