Thank you for your reply. That was just what I needed.
It seems that no mention of any type of "records fee" is discussed here and as such legally they cannot take such a fee from you. When there is a written contract, both parties are bound by the terms of the contract as written unless the contract is deemed to be materially ambiguous and in that case any ambiguity is held to be against the party who wrote the contract. Here it is not ambiguous, the record fee is not mentioned other than the $45 to transfer records. Thus, the office has no legal right under the contract to charge you the $450 or the $45 as no records were transferred. You can send them a demand letter first telling them they are in breach of contract
and if they refuse to return the money or remove the charge from you, then you will sue them for breach.
For this amount of money, you could sue in small claims
court if you need to sue and you do not need an attorney for that.
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