The letter is the most popular choice of communication with a legislative or congressional office to ask for investigation and inquiry of Congress . If you decide to write a letter, this list of helpful suggestions will improve the effectiveness of the letter and your request to demand investigation.
Your purpose for writing should be stated in the first sentence of the letter. If the letter pertains to a specific piece of legislation, identify it accordingly, e.g., House bill: H.R. _____, Senate Bill: S. _____. (for bill numbers try Thomas The Library of Congress to search with words or phrases or details of a bill number you may know).
Be courteous, to the point, and include key information, using examples to support your position. State reasons for your position. Tell how the issue affects you and your community.
Address only one issue in each letter; and, if possible, keep the letter to one page.
Make sure your letter is timely. Write when legislation is pending in committee.
Dear Senator ______(full name)_________:
To a Representative:
Dear Representative ______(full name)_________:
Note: When writing to the Chief of Staff of a Committee or the Speaker of the House, it is proper to address them as:
Dear Mr. Chairman or Madam Chairwoman: or Dear Mr. Speaker or Madam Speaker:
Note: If you know the exact address of the Member, use his or her building and room number in place of the general address: United States Senate, or United States House of Representatives. This information can often be obtained through searches at:
Detailed Address Examples
The Honorable Maxine Waters 2344 Rayburn HOB Washington, DCNNN-NN-NNNN
Sending E-Mail to Congress
The body of your message should use the following format:
Your Name Address City, ST, ZIP
Dear (title)(last name),
Start your message here.
Your Name Your Address Your Phone Number
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