replied 5 years ago.
I don't know if this will help, but I was trying to help as much as I can; here's what I found: I REALLY NEED THIS ASAP!
A well-crafted formal report is formatted such that the report's information is readily accessible to all the audiences. For that reason, formal reports are split into different sections. One way to group these sections is in terms of the front matter, main text, and back matter. The front matter, which presents preliminary information for the report, serves to orient all intended audiences to what the report contains. The text portion of the formal report is the report's "story" and contains the introduction, discussion, and conclusion of the report. The text delivers a methodical explanation of the report's work to the report's primary audience. The report's back matter portion, which contains the appendices, glossary, and references, serves to provide secondary information to all readers as well as primary information to secondary readers.
The front matter to a formal report includes the preliminary information that orients all readers to the content of the report. In the format presented in these guidelines, the front matter includes a front cover, title page, contents page, and summary. Other sections that sometimes appear in the front matter are preface, acknowledgements, list of illustrations, and list of abbreviations. Except for the cover, which has no page number, pages in the front matter are numbered with roman numerals.
Front Cover. The front cover of a formal report is important. The front cover is what people see first. When the report sits flat on a desk, the front cover is in view. Therefore, the front cover should contain the report's title and the author's name. Because reports are often revised and republished, the front cover should also contain the date of publication. The front cover has no page number. Space the title, name, and date to achieve a nice balance on the page. If possible, type the title in a larger font size than the name and date. Use initial capitals for the title.
Title Page. The title page for a formal report often contains the same information as is on the cover. In some formats, there is a summary included. Most often, because of space restrictions, that summary is descriptive (more like a table of contents in paragraph form). Sometimes, though, this initial summary is informative and geared toward the technical audience of the report. In such situations, that summary is often named an "Abstract." Consult with your instructor to find out what kind of summary, if any, should be on this page. Note that the title page is numbered "i" (the actual presence of a page number on the first page is optional).
Contents Page. The table of contents includes the names of all the headings and subheadings for the main text. In addition, the table of contents includes names of all headings (but not subheadings) in the front matter and back matter. For instance, the contents page includes listings for the appendices (including appendix titles), the glossary, and the references.
Summary. Perhaps no term in engineering writing is as confusing as the term "summary." In general there are two types of summaries: descriptive summaries and informative summaries. A descriptive summary describes what kind of information is in the report; it is a table of contents in paragraph form. An informative summary is a synopsis of the text portion of the report; it is analogous to a baseball box score. Unfortunately, few people use these terms to name the summaries in reports. The names you're likely to run into are "abstract," "executive summary," and plain old "summary."
Appendices. Use appendices to present supplemental information for secondary readers. When the occasion arises in the text, refer readers to information in the appendix. For example:
This section compares three software pages to run tests on Hemodyne's blood analyzer. Hemodyne's blood analyzer performs test for such diseases as syphilis, tuberculosis, and the AIDS virus. The analyzer has a complex design, which is discussed in Appendix B. The three software packages considered in this report are...
Treat each appendix as a major heading. If you have only appendix, call it the "Appendix." If you have more than one appendix, number the appendices with letters: Appendix A, Appendix B, and so on. As with all major headings, skip three returns from the top margin and center the appendix name and title. Illustrations in appendices are numbered as follows. In both a single appendix and in an Appendix A, figures and tables are numbered A-1, A-2, and so on. Equations in Appendix A are numbered in the same way. In an Appendix B, illustrations and equations follow a B sequence.