1) The Joint Pretrial Statement is a brief overview of the facts and then the specific issues you are going to raise and the other side will list their specific issues that are still in dispute and what issues/facts the parties can agree upon. This lets the judge know what facts are in dispute and what issues they will have to decide at trial.
2) You need to disclose all of your exhibits/evidence and it needs to include all of the issues that are in dispute. You do not need to go into depth on each issue but you just need to briefly explain the issue and why it is a dispute and any case law supporting your side of the issue.
3) If you have a potential that you are going to switch or add expert witnesses, you need to not that in the statement and tell the court you will disclose any new experts within 10 days of any trial.
4) You need to file a motion with the court to extend discovery and you can explain that your particular witness has withdrawn because of loyalty to your attorney and you need time to secure a new expert. You do not write the judge a letter, you file a motion with the court and send a copy to the other party.
As far as changing experts, you can note that in your pretrial statement by stating you were using X expert but have run into a problem where that expert will only work for your attorney and not for you so you need to replace that expert and have filed a motion to extend discovery for that reason.
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