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The executor of the will starts by filing a petition to open a probate case in the county probate court where the deceased lived. They submit the will to probate along with the petition. They then have to notify all the beneficiaries that they have filed the petition to be appointed so they can appear and object if they want..
Then there is a short hearing where the judge appoints the person as executor formally so they can then gather assets, pay any debts and taxes and proceed to settle the estate and distribute assets to the beneficiaries.