Thank you for your response.
Legally, your request for a separate room on required business travel to accommodate your diagnoses general anxiety disorder falls under the purview of the Americans with Disabilities Act.
Your employer has a right under the ADA
to request a doctor's note to support your request for a reasonable accommodation. As with many legal issues regarding the number of times something can be done, there is no strict rule on the amount of times the employer may request a doctor's note. The rule is that the request for information must be reasonable and must not be designed to harass the employee making the reasonable accommodation request.
From a third party perspective, it does not seem entirely unreasonable that the employer is asking for yearly documentation to support the request for this accommodation. That being said, if your doctor has indicated in the notes that he/she has provided on prior occasions that your condition is permanent and that you will always going forward need this accommodation, then the employer's request could be seen as harassing.
If you believe that your employer is meaning to harass you on this issue, or your doctor has already certified that your condition is permanent and you should be given a standing accommodation, then this is harassment which is actionable under the Americans with Disabilities Act.
To file a claim for this harassment, you would need to initiate the claim by contacting the nearest EEOC
field office to you. This can be located at www.eeoc.gov/field .
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