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If the police weren't called out to file a report and give you a summons, then they may have let you off fairly lightly with the ban and civil demand. The civil demand letter law gives them the legal authority to charge you up to $650 plus the cost of the item.
Paying back the civil demand can be a positive help if they file a criminal case. WA state has a compromise of misdemeanor statute, which basically states that if the victim is willing to admit they have been financially satisfied for their loss (the $650 in the letter), they will agree to allow the prosecution to dismiss the case (after paying nominal court fees of course). This gets a theft conviction dismissed without ever having to admit guilt to it.
But it sounds here like they didn't actually notify the police and file a formal criminal charge, which they would have a year to do . So if you can pay off the civil demand and put this behind you that is definitely the best course of action.
If the police were not called, then it is likely that they didn't file a formal criminal complaint so you wouldn't have to go to court at all once the civil demand was paid. There are generally two different penalties in a retail theft case, one is civil (i.e. the civil demand letter) and the criminal one, (i.e a summons and criminal complaint).
So here it sounds like you may have caught a break if they didn't call the police and are willing to settle this for the civil amount.