Hi, my name is XXXXX XXXXX I will be working with you today on your question!
Can you tell me what version of Microsoft Outlook you are using and I would be glad to provide you Gmail specific options to setup your email address
I see that you are typing
Yes , it is Microsoft Windows 7 Professional 2011
I understand that you have Windows 7 Professional
But do you have Outlooke?
Or perhaps you are referring to Windows Live Mail Essentials 2011?
(sorry I just got zapped by lightning, thunderstorms here so I had to switch computers momentarily)
I have a hunch that if you are seeing 2011 that you are using Windows Live Mail Essentials 2011
Let's provide you with those instructions on setting up gmail with that and if it doesn't correspond then we can go back to see what else it might be that you are running and trying to configure
To configure Windows Live Mail Essentials 2011 for Gmail, please refer to the following instructions (source: http://www.tech-recipes.com/rx/8460/windows-live-mail-2011-how-to-setup-and-use-gmail-account/)
Most email clients will automatically configure a gmail account for you. Windows Live Mail will happily use gmail. Here is how to do it:
1. Launch Windows live mail.
2. Switch to Accounts tab and choose Email.
3. Fill in your email account information, set your display name and then hit Next.
4. Windows live mail will notice you if your account was added successfully. After that, hit Finish.
5. Wait for the program to download lists of folder available. This depends on your internet connection.
6. Your Gmail account is ready.
If it is in fact Outlook that you are trying to configure, here are the instructions for setting up gmail including the server settings:
To set up your Outlook 2007 client to work with Gmail:
Yes but I have to set it up from the begining as if you just loaded the soft ware, I already had a g-mail account set up before just trying to set it up again because I had so many computer problems, no I know I know I have Office and Business 2010 with Windows 7 Professional home Premium.
Ok, so it does sound like you are using Outlook 2010
Here is the full tutorial for setting up Outlook 2010 for gmail
the difference is that instead of adding and account, I want you to go to account settings
Having said that, now lets see How to Setup Gmail IMAP in Outlook 2010?
Before you can start using Gmail IMAP in Outlook, we need to enable IMAP in Gmail settings.
In Gmail, go to Settings -> Forwarding and POP/IMAP –> Make sure Enable IMAP is checked and click on Save Changes if you made any.
If you are starting the Microsoft outlook 2010 for the first time, you will be seeing the following startup screen, just click Next and choose Yes in the next screen where they askwould you like to configure an email account?
Note: If you already have another email account or if you have chosen No in the earlier case and has already gone through the initial outlook startup settings before, follow this screenshot else continue to the next one.
Click the Office button on the top left corner and go to the Office Backstage. Under Info –>Account Information –> Click Account Settings and Click on Add Account.
On the Add New Account screen, just choose Manually configure server settings or additional server types and click Next.
Choose Internet E-mail, connect to POP or IMAP server to send and receive e-mail messages and click Next.
Here give the User information, enter your Name, your full email address including @gmail.com or your @custom-mail.com.
Under Server information,
Account Type – IMAP
Incoming mail server – imap.gmail.com
Outgoing mail server (SMTP) – smtp.gmail.com
Also enter the logon information, enter your user name in full and enter the password.
NOTE: Now don’t click Next yet, click on More settings above it.
In the Internet email settings, go to Advanced Tab to change the server port numbers.
Change Incoming server (IMAP) to 993 and use SSL as the encrypted connection.
Change outgoing server (SMTP) to 587 and use TLS as the encrypted connection.
Now go to Outgoing server tab and check My outgoing server (SMTP) requires authenticationand choose Use same settings as my incoming mail server.
Now you should be taken back to the Add new account screen, click on Test Account Settingsand see if everything works without any errors. If there are any errors go back to all the settings and recheck if you have entered correctly.
Click Ok and Finish.
Now you will be taken to the main Outlook window and on the left sidebar a new set of folders will be created to synchronize with the Gmail account. It will also include Drafts, Sent Mail, Spam, Starred, Trash and all other mails synchronized.
Note: If you have a huge Gmail account already, then it will take sometime to download all your email contents from the web server.
When you send a mail for the first time, it will ask you where to store the sent mails. Make sure you DO NOT SET the sent mail from Gmail. When you send a mail through outlook, it goes to the gmail server and it saves the sent mails automatically to the sent mail folder. Now if you try to save it again in the sent mail, it will create duplicate copies of the sent mails. So use the Local Folder. See my other post on Choosing the Sent Items Folder while using Gmail in Outlook
In gmail, you can either archive a mail or delete a mail. When you archive a mail, they are removed from the Inbox but they still remain in All Mails folder but when you delete they are moved to the trash mail folder and eventually deleted permanently after 30 days.
Likewise, you can set the action to move the mails to trash folder when you delete them.
If you want to archive a mail but not delete it, I usually have a folder called arhive and move the mails there so that my inbox remains clean and concise.
Outlook Folders are equivalent of labels in gmail. If you add a mail to two labels it will be present in both the folders.
Also read How you can manage Gmail better in Outlook and also reduce Gmail memory space in outlook.
that didn't paste over well
Can I direct you to this visualized tutorial?
That is what it says on the box, just want Know how to get started, with procedure and instructions , information how to fill the apporiate fields with the correct information.
Click on this link:http://www.lytebyte.com/2009/08/11/guide-to-setup-gmail-imap-in-outlook-2010/ and that will bring it up in a new browser window
right, it is all in that link I just provided
So to begin, I want you to go to your Office Button in the top left of Outlook
Go under Info
Then Account Information - find your gmail account that is already setup
And then click on Account Settings
Then do not click add account, but click Account Settings
Now you can get to the tutorial part starting with:"
Outgoing mail server (SMTP) – smtp.gmail.com"
Then:"In the Internet email settings, go to Advanced Tab to change the server port numbers.
Change outgoing server (SMTP) to 587 and use TLS as the encrypted connection."
and so on through that tutorial
So the Tutorial is all I need just did not remember the other settings I am going to try to put the settings in now and se if it works, do you need to stay online until I finish this or do you have to go and I can call back if I need help.
I will remain here (unless I lose power in this thunderstorm)
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Ok, I will try it and you can stay online incase I have a few more questions, thankyou for your help If I have any adittional questions surely will call back, thanks again James and Have a fine Day Dan,
Thank For the quick Response and have a nice Night Dan.
Thanks again , you had very quick response and have a nice night.
Thanks agian and that was a very quick turn around, you have a nice night.