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I didn't see this before I saw the proxy. It is well drafted and I see no reason why it would need the blessing of the Board. If it were for an annual meeting of a listed corporation, that rule might be different, but for your purposes, I'm pretty sure that a court would find it valid. Good luck.
OK...thanks for the review of the Proxy. What do you mean when you say if it were for a "listed corporation" Are you sure HOA's aren't listed corporations?