Hello I would love to help you with this matter
Are you incorporated though the New York State Secretary of State?
We are currently in the process of incorporation. The club was never incorporated previously.
It was not an auto reply. It was me. The answer to your question is quite simple though. When I incorporate businesses, I do all of the filings such as the certificate of formation or article of incorporation and file them with the Office of the Probate Judge in the County in which you wish to probate. You will need to find you a good Certified Public Accountant to handle the rest. I work closely, as do most attorneys, with a CPA to make sure that all of my clients have the best possible representation.
I do suggest that you keep very good minutes at all of the meetings and act as though a corporation would. So you may need to just start all over. Simply fill out the paperwork to become a non-profit domestic corporation through the Secretary of States Office and draw up some bylaws. Its that simple. And it sounds like you have bylaws already.
I urge you to get a CPA to help you with the 501(c)(3) portion of your formation. Good Luck with everything. I hope I helped. Please note that the chat with me will remain open. I do not mind if you ask follow-up questions even as yall proceed through the process! Thanks MCS
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