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The insurance policy is the main thing. If you've got coverage, then you and the center/town are safe up to the policy limits (which usually covers any claim).
A liability waiver with a hold harmless provision is fine to request of the parents to agree that they assume the risks of the activity, etc. However, a waiver doesn't isolate you from liability if you or a co-worker or someone associated with the organization causes an injury to a participant. That type of liability cannot be waived - but, that's what insurance is for.....
This is really all you can do to provide adequate protection to yourself and the organization.
Is any contract needed between the clinic and the board that may state the type of relationship between the two? If so, what type of relationship might that be?