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Robert M.
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Category: Financial Software
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Experience:  30 yrs. of computer experience in financial and marketing departments.
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QuickBooks 2009 Archiving Is there a way to either archive

Resolved Question:

QuickBooks 2009 Archiving

Is there a way to either archive a portion of the data from a company or to start a new duplicate company and to export only a "current" portion of the data. I feel like I do not need to be sifting through so much data every time I do a search. Thank you
Submitted: 11 months ago.
Category: Financial Software
Expert:  Robert M. replied 11 months ago.

Hi, I'm Robert and I'll be helping you with your financial software question.

 

there is a way to archive the data

 

You can go to file / file operations / year end copy

 

It will allow you to put in a date where you want everything prior to that to be in the archive and a date where you only want transactions after that date to remain in the current file. They do not have to be the same date.

 

In order for it to work you need to have every account fully reconciled. It wont archive non reconciled data. It also wont archive investment accounts.

 

 

Your other option is to create a new file using file / save a copy as

 

and in this new file just delete old records

you can do that quickly by just picking a date

click on that and hold the shift key down while hitting the up arrow until all the prior transactions are highlighted. Then right click and select delete

 

 

Robert M., Consultant
Satisfied Customers: 7271
Experience: 30 yrs. of computer experience in financial and marketing departments.
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Expert:  Robert M. replied 11 months ago.
I was just following up on our work. Thank you very much for the rating. If you have further issues with this same problem you can post in the original problem and i will give you more help for free. If you would like to go to this page and add it to your favorates you can then use it to send me a question directly
http://www.justanswer.com/profile.aspx?PF=23372949&FID=219

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