I have a couple of questions related to my Simply Accounting (2010) software program.I made an error when recording payroll (I put it in the wrong bank account). I would like to be able to delete these entries and start over. I have another question but will deal with this one first,Thanks,Peter
Computer OS: Windows 7
Tried deleting the entries but Simply will not allow this. I have no problems with normal journal entries but payroll entries are apparently different when trying to correct.
I appreciate any help you can give. I will also print your answer and keep it for further use (hopefully this will not happen again).
If you have a question about accounting, bookkeeping, QuickBooks or Peachtree I have the answer.
OK - first a couple of questions: (1) Do you use direct deposit for payroll? (2) If you do use direct deposit has the money already been transferred out of the wrong account? (3) Or do you write hard checks for payoll? (4) If you do write hard checks have the checks been printed on the correct account but been recorded in the wrong account?
Let me know the anvswers to my questions and I can help.
We do not use direct deposit. For my transactions I use 1010 as my bank and Simply uses 1060. All my transactions are coming out of 1010 as well as all deposits are going into 1010. However Simply has taken the payroll out of 1060 (default?). I would like to delete these entries and reenter them through 1010. I have changed the default for payroll from 1060 to 1010, so that part is done. My 1060 account is showing a negative figure (amount of payroll).
OK - there are a couple of ways you can fix this - first you can run a payroll register and then drill dwon to the individual checks and change the "Cash Account" on the payroll entry (this is in the upper right portion of the Payroll Entry window)
Please note: you may have to change the Accounting Period so the change will be seen as happening in the current month - I just ran a test with Peachtree by Sage Quantum 2010 and the program allowed me to change the Cash Account on payroll entries - but I don't have Simply Accounting 2010 so the program may be slightly different
The other way to fix the problem is just make a journal entry to debit account 1060 and credit account 1010 - if you go this route I would recommend making a journal entry for each payroll date and not each paycheck or not one journal entry covering multiple payroll dates - this will allow you to easily reconcile the accounts especially account 1010
Let me know if you have any questions or run into any problems - I'm here to help (sorry it took so long to get back iwth you but I had a doctors appointment this morning)
Could you give me a little more information on your first fix? You refer to a payroll register. Where do I find this?
OK - On the top menu there should be "Reports & Forms" - then from the drop down menu click on Payroll - you will then get a menu of payroll reports and one of them is the Payroll Register
Just double click the Payroll Register and then to change the date range choose Options from the top line menu
Again this is from my Peachtree by Sage Quantum 2010 edition - the Simply Accounting menu items may be slightly different but you should get the same basic reports
Let me know if you run into any problems
When I go into Reports and then into payroll I get Employees; Deductions and Expenses; Job Catagory & Remittance. Don't see any mention of Payroll Registry.
It sounds like you are going to payroll setup not reports - at a bare minimum there has to be a payroll check register
Another way to get there is to run a balance sheet and then drill down into the 1060 account and then drill down to the original paycheck
I will try your solution when I get into work on Monday. I will let you know how it works out and if we have to do more work. Sorry to be such a pest.
When I went into reports, it was from the main Simply window, not payroll.
OK - we'll chat again on Monday - enjoy the weekend!
Everything working ok now. Thanks, much appreciated. I have another question on Simply Accounting if you are up to it.
Bachelor of Science Cornell University 1979 - CPA since 1981 - Certified QuickBooks ProAdvisor - 30+ years experience.
Sure go ahead.
When I set up a new company I apparently using linked accounts. Everything is working ok except the HST. When I go to process the transaction I get: "This transaction uses linked tax accounts, but you have not entered information for the transaction". Do you want to proceed? I say yes and the transaction is completed. This appears to be an extra stem doing it this way, although all works out in the end.
OK - have you set up the HST tax by going to Maintain > Sales Tax ?
In general linked accounts is Simply Accounting terminology that means you have setup some predefined accounts for certain transactions to go in your genreal ledger.
If you go to Maintain > Default Information - you will see a sub-menu including Customers, Vendors, Employees, Payroll Settings, Inventory Items, Jobs, Statements/Invoices and General Ledger - all of these sub-menu items have certain default general ledger accounts you need to assign for the transactions to get processed properly.
I would recommend to spend a little time and explore the Maintain > Default Information sub-menus and also the Maintain > Sales Tax to see what is there.
Let me know if you have any follow-up information or if your version of the software either does not have these menu items or has something slightly different - obviously I know now that you are in Canada becasue of the HST tax and I'm in the US so our version may be slightly different.